How many guests can the barn seat?
The barn is best suited for the bar and reception portion of the evening. You will need to rent a tent for the sit down and dining portion of the evening. The farm can accommodate 250 people. The barn does accommodate 125 inside of it with various furnished sitting corners and a wrap around second floor loft complete with two lounge areas.
Are tables and chairs included with the rental fee of the barn?
Caswell Farm does offer a few custom barn board tables for your use along with original tables for gifts, dessert, appetizers, etc., but you will want to rent your own tables for dining. We also have 90 wooden ceremonial white chairs for your use. We have several rental companies we can recommend and work closely with. They are ready to help you pull together all your rental needs both for tables and chairs as well as all the other necessities needed for the perfect wedding day.
Do you have bathrooms?
Yes! We have a beautiful outdoor restroom facility with a foot pedal sink to share. The facilities are covered and complete with vintage lighting. All paper and soap are provided.
Are we required to use your preferred vendors?
We very much encourage our clients to choose from our preferred vendor list for the catering and rental services. They have all worked at Caswell Farm + Wedding Barn and are excellent at what they do, and are ready to provide a stress free event for you and your guests. If you are interested in using a catering company or rental service not on our preferred vendor list you will need prior approval from Catherine Caswell. While at the Caswell Farm + Wedding Barn, we exclusively use The Bar Association for your special event's bar service. They are a professional bar service with the insurances and training I require at Caswell Farm. All other rentals and services are left to the discretion of our couples.
How long do we have access to the property?
We do just one wedding per weekend for all wedding packages excluding "Day of Bliss, so the property is yours from 8am the day before your wedding until 3pm the day after.
How late can our event go?
We ask that the bar close and the music end at 11 pm the night of your event with the expectation that your guests have left the property by 12am. We do allow one night of camping for your guests in the "Let's Make a Night of It" package, and in that instance, we ask you have brought the campfire to an end and guests retire. The Farm house is open at your discretion.
Are there overnight accommodations on the property for our guests and bridal party?
We do offer overnight accommodations here at the Caswell Farm + Wedding Barn. Please refer to our packages. In any of our three packages we offer access to the farm house for getting ready for the ceremony and throughout the evening. Although, we are just 20 minutes from downtown Portland and Freeport offering a variety of accommodations, dining and shopping. Please email us for an accommodation list for suggestions for your bridal party, family and guests.
Do we need a tent?
A tent is necessary as the barn can accommodate up to 125 guests. While you are able to host your rehearsal dinner inside our redesigned barn, you will need a tent for your dinner service. A tent can offer an alternative plan in case of rain for an outdoor ceremony as well as protection from the heat of summer to offer additional shade for an outdoor cocktail hour.
Is there on-site parking?
Plenty! We have a large parking area which can easily fit 100 cars. The guest parking area is away from the barn and tented dining area but the main drive is for your bridal party and any drop off for guests that might benefit from a door to door service Caswell Farm also offers a separate entrance for deliveries and for caters or Musicians. They have their own parking as well.
Is there a space on the property for the bridal party to get ready?
Caswell Farm offers the ground floor of the beautiful, rustic mid-1800's farm house. The Farm House offers a large kitchen, living room, two guest bedrooms outfitted with ironing boards plenty of dress hooks and full length mirrors. The bridal suite offers a private bathroom for use by the bridal party during the entire day while you are getting ready and through out the evening. The Farm House is a wonderful place for the bridal party to enjoy together and help the bride through any pre wedding jitters. Often hair and makeup are done on site and this space accommodates this wonderfully.
Are we allowed to have the Rehearsal Dinner in the barn?
Yes! Please remember the catering must be licensed and insured and bartending must go through The Bar Association. Please keep in mind that cleanup is required after the rehearsal dinner in order to be ready for your wedding day and is your responsibility. We would be happy to discuss packages offered by The Barn and Table or local restaurants we have worked with, as well as other catering options for your rehearsal dinner.
Can we supply our own beer, wine and alcohol?
Yes! We just ask you use The Bar Association in this regard.
Are we required to clean up after the event?
If you do not hire our clean-up services, We do require that all the trash be taken to the designated dumpster for removal the following day. Trash must not be too heavy in weight and if sloppy, must be double bagged. You will be responsible for the breakdown and stacking of all rentals for pick up by the rental company unless otherwise arranged with your planner, caterer, etc. It is always a good idea to check with your caterer as to whether or not they will provide this service for you. We require that all props and items borrowed or removed from the barn for decorations be returned to the barn prior to your departure on Sunday. Stacking any Caswell Farm chairs and/or benches is also required.
What is the rental fee and payment process for Caswell Farm?
The rental fee for a wedding at the Caswell Farm including the barn, grounds, barrels, benches, chairs, lawn games and overnight in the two bedroom Farm House with private bath, full outside catering kitchen with walk-in refrigerator, and plenty of off road parking is $6500 for the 2018 season. We also have packages that omit the overnight stay and are out lined on my packages page on the web site. A 50% non-refundable deposit will hold the date for you with the balance due 60 days prior to the event.